Accounting for Deferrals

3.3. Analysis of supplies purchase transaction

3) Buying supplies also results in a deferral. When SuperDels got supplies, it recorded them in the Supplies account.

Supplies is an asset account used to keep track of supplies (i.e., pencils, paper). The Supplies account is increased when new supplies are acquired and decreased when supplies are used / expensed (usually in a single adjusting entry at period end).

This is an asset exchange transaction:

Illustration 13: Effect of purchase of supplies

 

Assets

...

Assets

 

Cash

...

Supplies

Beginning Balances

$3,900

 

$ 0

3) Purchase of Supplies

(500)

 

+500

Ending Balances

3,400

 

500

3.4. Analysis of revenue recognition on account transaction

4) Recognizing $5,000 of revenue on account is an asset source transaction and is already known to us:

Illustration 14: Effect of recognizing revenue on account

 

Assets

...

Equity

 

Accounts Receivable

...

Revenue

Beginning Balances

$ 0

 

$ 0

4) Revenue Recognition

+5,000

 

+5,000

Ending Balances

5,000

 

5,000

3.5. Analysis of cash collection transaction

5) The effect of collecting cash on the accounts receivable is presented below. Accounts Receivable decrease and Cash increases (asset exchange transaction):

Illustration 14: Effect of cash collection

 

Assets

...

Assets

 

Cash

...

Accounts Receivable

Beginning Balances

$3,400

 

$5,000

5) Cash Collection

+4,000

 

(4,000)

Ending Balances

7,400

 

1,000

3.6. Analysis of cash expense recognition transaction

6) Paying $1,400 cash for operating expenses acts to decrease Cash account and increase Operating Expenses account. This is an asset use transaction:

Illustration 16: Effect of Recognizing Expense

 

Assets

...

Equity

 

Cash

...

Operating Expense

Beginning Balances

$7,400

 

$ 0

6) Expense Recognition

(1,400)

 

(1,400)

Ending Balances

6,000

 

(1,400)

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